Do people still use fax services? It’s a question you might ask yourself in this day and age with all the advancements in technology. Well, the answer is yes. However, this service has evolved, and it also has some innovative qualities to it. You no longer need to feed your fax machine with paper to send a document. Wireless fax services are now on trend.
The wireless aspect has made business owners stick to this mode of communication. Are you wondering why this is the case? Suppose you’re considering investing in the wireless fax service but are hesitant to move further. This article will explain why some business owners continue to utilize fax services and why you should too.
However, before delving into the discussion, what is a wireless fax service?
There are two aspects to this service regarding its wireless nature.
The first one will still use the physical but wireless fax machine. You won’t need to use a telephone line. You’ll only need the machine, wi-fi, and a device like your smartphone or laptop. You open the document you need to fax on your phone and send it to the fax machine over the wi-fi connection. The fax machine will proceed to send the fax to its recipient.
The other option doesn’t require the use of a fax machine. Instead, you’ll use a fax app or online fax services. You’ll send the document directly to the recipient via the app. However, the recipient also needs to use online fax services.
That said, here’s why you need to invest in a wireless fax service:
For Better Security
In business, you handle different documents, some sensitive and others not too sensitive. Either way, privacy is paramount. You don’t want to fall victim to possible malice should any document get into the wrong hands.
Fortunately, security isn’t something to worry about with wireless fax services. Since the transaction is online, you can code the document such that only the recipient can decode it using a key, ensuring adequate security.
This system also assures security since the document will go directly to the recipient’s phone. It’s not the same as before, where the file would lay around in the fax machine, and anyone could pick it up.
To Reduce Business Expenses
Business expenses are things business owners should try to reduce, if not avoid, to avail more profits for the company.
The wireless fax service can help you reduce expenses if you adopt option two, where you won’t need to use a fax machine.
In option one, acquiring the fax machine is an expense you must incur, whose costs can vary depending on its features. You also have to cater to the equipment’s installation, maintenance, and repairs, which will need financing.
However, you won’t incur these costs with a wireless fax service provider or app, reducing expenses.
In addition, you won’t have to buy paper, ink, cartridges, and other accessories you previously needed to send faxes the traditional way.
It’s important to know you can rely on the resources you use in your business. A lack of reliance can bring about inefficiencies and even lead to the collapse of your business.
The wireless fax service is a business resource you can rely on. Why?
You can simultaneously send one fax to several recipients without any delays. In addition, the document size you’re sending isn’t often an issue. Even if it’s large-sized, wireless fax services can meet these needs. All you require is the right solution for your faxing needs.
This service can also give you delivery alerts anytime you send a document. The other party can’t claim they didn’t receive the file, which is likely common with emails.
For Better Compliance
As a business, you deal with customers and might need their information to meet their needs. You could need their credit card information, physical address, and other sensitive information.
Due to the sensitivity of such data, governments and other regulatory bodies have developed data protection laws to protect their citizens’ privacy. These laws more or less want to ensure that you handle sensitive data with discretion. Failure to do so, you’ll likely face lawsuits and penalties.
A lack of compliance is likely the case with the paper fax machine, where documents are lying around.
However, with the wireless system, you can easily incorporate the laws into your systems, ensuring you comply accordingly. Also, only those using the documents will have access to the information on the documents.
The innovative aspect of the wireless fax service is something you don’t want to fail to enjoy in your business. The discussion above has more or less given you a reason to proceed and invest in wireless fax services. Therefore, all that’s needed is for you to weigh your options. Ensure you make the right decision.