Overview

CaterTrack brings catering and party-venue operations into one workspace, from initial enquiry through booking and billing. It is best suited to teams that need shared event coordination across staff or businesses. Its clearest trade-off is capacity: paid plans cap orders, team members and business count until the highest tier.

Key features

Enquiries can be turned into quotations and confirmed bookings on a shared calendar, with conflict warnings to flag scheduling clashes. Proposal building, menu management, order management, staff scheduling and event logistics connect core event work in one system. That is useful for operators who want their booking pipeline tied to execution, though the monthly order caps on the lower paid plans may not suit a high-volume operation.

CaterTrack produces numbered PDF quotations, SGST/CGST tax invoices, payment receipts and booking contracts. Its dashboard compares revenue with collections and tracks pipeline status, event types, pending dues and vendor spend; one-click Excel exports let teams take that data into spreadsheet workflows. Together, these tools make the product more than a booking calendar, particularly for businesses that need to monitor collections and event costs.

Managers and staff can receive resource-level permissions, while owners retain control of sensitive billing and finance access. Android and iPhone apps share the web login and cache data for weak networks, a practical advantage for teams working at venues with unreliable connectivity. The product is available in English, Gujarati and Hindi.

CaterTrack says it uses encrypted connections, strong password hashing and tenant isolation between businesses. Subscription payments go through Razorpay's PCI-DSS compliant gateway; the company says it does not see or store card, UPI or bank credentials. It accepts UPI, cards, net banking and wallets. Support is available by email or phone Monday through Saturday, 10:00 AM to 7:00 PM IST, with replies within one business day.

Pricing

The seven-day free option is free, requires no card and includes orders, bookings, menus, a customer list with event history, and web, Android and iPhone apps. It is a short evaluation window rather than an ongoing free tier.

Starter costs 799.00 INR per month, billed monthly, and can be cancelled anytime. It covers one business, three team members and 50 orders per month, making it the entry point for a small operator with modest volume. Growth costs 2499.00 INR per month on the same monthly, cancel-anytime basis; its allowance rises to three businesses, 25 team members and 500 orders per month, better suited to expanding teams. Scale costs 4999.00 INR per month and allows ten businesses, 75 team members and unlimited orders. It is the only stated tier without an order ceiling, but its seat and business limits still matter to larger groups. Subscription prices include 18% GST. Paid plans can be cancelled in the app and stay active through the paid billing cycle.

Platforms

CaterTrack runs on the web, Android and iOS. The common login and offline caching help staff move between devices and keep working when a venue has a weak connection.

Who it's for

Caterers, party plot venues and groups running both kinds of business are the natural fit. Starter is aimed at a single small operation; Growth suits businesses coordinating several entities or a larger crew; Scale is for groups needing high order capacity across multiple businesses. Businesses that only need occasional event documents, or that want an ongoing free plan, may prefer a narrower or freemium alternative.

Pros and cons

Pros: Enquiry-to-booking workflow, conflict warnings and event paperwork sit alongside billing and operational reporting, reducing the need to separate those tasks across tools.
Pros: Resource-level permissions let owners delegate work without handing over sensitive finance access.
Pros: Mobile apps with offline caching and three language options support teams working across varied venue conditions and language preferences.
Cons: The free option ends after seven days, so continued use requires a paid plan.
Cons: Starter's 50 monthly orders and three seats can constrain a growing operation; Growth still caps orders at 500 per month.
Cons: Even Scale caps access at ten businesses and 75 team members, which may not fit a larger organization.

Alternatives

CaterOps is worth considering for operators who want a continuing free tier: its free plan allows five events a month and one team member, with event pipeline, basic BEOs and a menu builder. BEO HQ is a more focused web option for very occasional paperwork; its free plan covers one banquet event order and one catering invoice, with a footer credit on PDFs. Catertoo suits a small team seeking a permanent free plan with up to three events a month, unlimited users and clients, proposals with e-signatures and a menu builder.

ChefDesk is another paid option, with pricing based on outlets and modules. CaterFlow may suit businesses seeking inventory tools alongside customers, quotes, events and menu costing; its Starter plan is 999.00 USD per month. CaterZen offers a paid Pro plan at 179.00 USD per month with unlimited users, transactions, menus/items and orders/events. Perfect Venue is an iOS and web option with a Professional annual-billing plan at 199.00 USD per month per location. Portara is web-based and offers a Solo plan at 42.00 USD per month, billed as 504 USD once a year.

For a broader shortlist, browse Restaurant Catering Software.

Verdict

CaterTrack is a strong fit for catering and party-venue businesses that want bookings, paperwork, team permissions and financial tracking in one operation, especially when mobile access and multi-business support matter. Its paid plans have clear capacity boundaries, and Scale removes the order cap. Look elsewhere if you need a lasting free tier or your team and business count exceed those limits.

	CaterTrack	Event Booking Engines
Free trial	Yes	No
Paid from	₹799/mo
Platforms	Android, iOS, Web	Web
Free plan	No
Proposal builder	Yes	Yes
Menu management	Yes	Yes
Catering order management	Yes	Yes
Staff scheduling	Yes	Yes
Payment processing	Yes	Yes
Event logistics	Yes	Yes
Contract signing		Yes

CaterTrack vs Event Booking Engines

CaterTrack

Event Booking Engines