Invoice Ninja provides invoicing and payment tools, expenses, time tracking, and project management for freelancers and small businesses. Users can create quotes and invoices, preview PDFs, manage products, and request client e-signatures on quotes before converting them to invoices. Clients can pay online through supported gateways including Stripe, PayPal, Square, GoCardless, Authorize.net, and Mollie. Project tools include billable time tracking, Kanban boards, and task management, with tracked work convertible into invoices. The maker offers web, Windows, macOS, Linux, iOS, and Android apps, with data syncing across devices. Integrations include Zapier, Make, Pabbly, n8n, Integrately, REST API access, and webhooks. The hosted Free plan is 0.00 USD per free and allows unlimited invoicing for up to five clients. Self-hosted software is 0.00 USD per free, but server hosting is separate. Ninja Pro costs 14.00 USD per month, billed monthly; Enterprise costs 18.00 USD per month, billed monthly, with price scaling by account users.
Who it is for
Invoice Ninja suits freelancers and small businesses handling quotes, invoices, expenses, and project work. Its self-hosted option may suit users who want financial data on their own server and can secure that environment.
What is good
- Creates quotes, invoices, and PDF previews.
- Supports online payments through multiple named gateways.
- Converts tracked project time into invoices.
- Offers web, desktop, and mobile apps with syncing.
- Self-hosted version has no stated client or invoice caps.
What to know first
- Hosted Free plan is limited to five clients.
- Self-hosted users must secure their own server environment.
- Self-hosted server hosting is separately paid.
- No free trial is listed.
Verdict
Invoice Ninja brings billing, payments, expenses, and project time into one tool, with hosted and self-hosted options. Check the hosted client cap or the responsibility for securing a self-hosted environment before choosing.
Invoice Ninja plans and pricing
All plansCompared on contractor invoicing software
- Free plan
- Yes
- Estimates
- Yes
- Online payments
- Yes
- Recurring invoices
- Yes
- Mobile apps
- both
- Payment requests
- Yes
