ProposAI

ProposAI is ranked #11 of 95 in bid management software on The Geeks Club. It runs on Web. There is a free plan. A free trial is offered. Paid plans start at £49.95/mo.

ProposAI plans and pricing

All plans

Free Free 2 active projects · 10 document uploads · 1 organisation member · 50 AI drafts · 3 AI reviews · 25 document processing runs per billing period proposai.io · 2 Oct 2026

Bid-Assistant £49.95/mo Paid monthly 10 active projects · 50 document uploads · 1 organisation member · 1,000 AI drafts · 25 AI reviews · 500 document processing runs per billing period proposai.io · 2 Oct 2026

Bid-Manager £99.95/mo Paid monthly 20 active projects · 250 document uploads · 10 organisation members · 5,000 AI drafts · 50 AI reviews · 2,500 document processing runs per billing period proposai.io · 2 Oct 2026

Compared on bid management software

Free plan: Yes
Tender document management: Yes
Compliance tracking: Yes
Reusable content library: Yes
Users included: 1 users
Deployment: web

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ProposAI

What it does: ProposAI reads tender packs, extracts questions with word limits and scoring cues, drafts responses from organisational evidence, and reviews them before submission.
File formats: It reads DOCX, PDF and XLSX documents, including questionnaires, specifications, schedules, policies and supporting documents.
Question extraction: It keeps extracted questions in the buyer’s document order and attaches word limits and scoring cues.
Evidence-based drafting: Drafts use approved collateral, and the source passage behind each claim can be inspected.
Buyer review: Buyer-readiness checks flag unsupported claims and missing evidence and turn concerns into a fix list.
Collaboration: Organisations support multiple members with role-based access for contributors, reviewers and bid managers.
Export: Completed drafts can be exported back into the working document, formatted for final sign-off and submission.
Intended users: The product is for bid teams, consultancies, managed service providers, public sector suppliers and framework responders who regularly answer structured tenders, RFPs or questionnaires.
Security: Documents are encrypted in transit and at rest, stored in secure data centres, and accessible to the user and invited team members.
AI data use: Customer tender packs, library documents and drafted answers are used to provide the service and are not used to train ProposAI’s own models.
Hosting and AI processing: Application servers, the database and customer document storage run on DigitalOcean in London; AI requests route through OpenRouter to configured model providers.
Enterprise deployment: Enterprise can run as a private cloud instance or on customer-provided or supplier-provided hardware, and the maker says it can provide a local-only copy for high-sensitivity work.
Support: The support team says it usually replies within one business day.
Plan limit: Generated answer drafts count toward plan limits, while editing, reviewing and exporting drafts are unlimited on every plan.
Price from: £49.95/mo

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Where it ranks on The Geeks Club

Best Bid Management Software in 2026#11 of 95

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Sources

proposai.io/faq· checked 2 Oct 2026
proposai.io/how-it-works· checked 2 Oct 2026
proposai.io/trust· checked 2 Oct 2026
proposai.io/pricing· checked 2 Oct 2026