VAPTA

6.9easy start · #2 of 28
in Fleet Maintenance Software

Free to practise onnot on record
Free trialyes
Well documentedyes
Runs where you workyes

Runs on Android, iOS, Web, Windows. Paid plans from £5/mo.

VAPTA is ranked #2 of 28 in fleet maintenance software on The Geeks Club. It runs on Android, iOS, Web, Windows. There is no free plan. A free trial is offered. Paid plans start at £5/mo.

VAPTA plans and pricing

All plans

Fleet + Workshop £5/mo £5 per vehicle per month Fleet management · workshop workflows · procurement · custom inspection sheets · contact for volume pricing at 100+ vehicles vapta.co.uk · 3 Oct 2026

Digital Inspections £20 Per user; term not stated Digital inspection capability for workshop and mobile users vapta.co.uk · 3 Oct 2026

Inspections + Job Cards £40 Per user; term not stated Digital inspections · workshop job card workflows vapta.co.uk · 3 Oct 2026

All Workshop Modules £50 Per user; term not stated Procurement · invoicing vapta.co.uk · 3 Oct 2026

Fleet Basic Not published Driver pre-use defect app · defect control and close-out · Earned Recognition-ready workflow vapta.co.uk · 3 Oct 2026

PMI Inspections + Defects Not published Fleet Basic features · digital PMI inspections · incident and accident reporting vapta.co.uk · 3 Oct 2026

Compared on fleet maintenance software

Free plan: No
Mobile app: Yes
Parts inventory: Yes
Custom inspections: Yes
Fuel cost tracking: Yes
API access: Yes

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The record

Product: VAPTA connects fleet maintenance, digital inspections, driver defects, workshop jobs, stock and procurement, telematics, tachograph and driver compliance in one platform.
Fleet operations: Fleet management includes vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, live operational data and cost visibility.
Workshop tools: Workshop features include job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting.
Inspections: VAPTA says its digital PMI inspections are DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER.
Driver defect app: The customisable driver walkaround app records defects against vehicles and personnel and supports multiple photo uploads.
Integrations: Workshop accounting workflows can connect with Sage, Xero and QuickBooks via API or flat-file workflows, and bespoke integrations may be built for other systems.
Telematics: Telematics features include live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads.
Cameras: The telematics page describes support for up to eight camera views with a 4G-enabled DVR and remote footage retrieval.
Tachograph: Tachograph tools schedule remote .ddd downloads, analyse files and infringements, report driving and working time, and securely archive data for at least three years.
Security and privacy: VAPTA says it uses technical and organisational measures to protect personal information, while noting that no electronic system can be guaranteed completely secure.
Hosting: The homepage states that VAPTA runs on enterprise-grade cloud infrastructure with 99.9% uptime on a serverless architecture.
Access: Windows, Android and Apple users can access the cloud platform through modern browsers.
Support and training: The pricing page says training and onboarding are included, standard help desk hours are 9am–5pm, and enhanced support offers 24/7 priority access.
Trial and pricing limits: Free trials can be arranged to suit requirements; the page gives no trial duration and says fleet volume pricing is available by contacting VAPTA for 100+ vehicles.
Price from: £5/mo

Where it ranks on The Geeks Club

Best Fleet Maintenance Software in 2026#2 of 28

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Sources

vapta.co.uk· checked 3 Oct 2026
vapta.co.uk/workshop-management-software.html· checked 3 Oct 2026
vapta.co.uk/fleet-telematics-software.html· checked 3 Oct 2026
vapta.co.uk/tachograph-management-software.html· checked 3 Oct 2026
vapta.co.uk/privacy.html· checked 3 Oct 2026
vapta.co.uk/pricing.html· checked 3 Oct 2026