Farm-Ledger

Overview

Farm-Ledger combines farm accounts with records for fields, equipment, and production. It is best suited to operators who want Schedule F-oriented recordkeeping and offline phone entry; the lack of bank feeds and payroll makes it a poor fit when either is central to the workflow.

Its breadth is useful for farms that want financial and operational records together, while its cash-basis default and separate receivable and payable tracking provide a clear accounting shape.

For other options in the category, see Farm Accounting Software.

Key features

Accounts and tax records

Expenses can be tagged to IRS Schedule F categories, and a one-click year-end summary helps organize tax records. Accounting is cash-basis by default, with accounts receivable and payable tracked separately. Farm-Ledger exports Schedule F, 4562, 4835, and 943 summaries as CSV or PDF, which gives users portable records for their tax workflow without replacing that workflow.

Operational records

Field tools cover acres, crops, yields, rotations, and chemical application logs. Equipment records include service hours, maintenance costs, and capital asset depreciation. The product also tracks hay cuttings, grain movements and bushels, and livestock head counts, sales, and feeding. That range makes it more useful than a ledger alone for operators keeping production details with their accounts.

Compliance, mobile use, and data

Pesticide tools cover REI and PHI windows, applicator licenses, and 50-state overlays. Mobile-first entry works offline, and Farm-Ledger installs as a PWA on iPhone and Android, a practical advantage where connectivity is unreliable. Users can export records as CSV or PDF at any time, and the site says users own their data.

Integration gaps

Bank feeds and payroll are unavailable. Farms that rely on synced transactions or want payroll in the same system should look elsewhere or plan for separate tools and additional recordkeeping.

Pricing

The free Starter plan costs 0.00 USD per free and is aimed at solo operators. It gives a no-cost starting point, but Farm-Ledger’s plan information does not establish a seat or usage cap, so do not assume those limits.

Farm costs 25.00 USD per month and is aimed at a full farm. Enterprise costs 99.00 USD per month and is aimed at multi-user teams. Annual plans include a 20% discount. The paid tiers are the relevant choices for farms beyond the Starter audience, but the plan information does not break down feature differences between them. The stated starting price is $25/mo.

Platforms

Farm-Ledger is available on web, Android, and iOS. Its PWA installation and offline mobile support make phone entry possible without a persistent connection.

Who it's for

Farm-Ledger fits solo operators through multi-user teams that want farm finances, tax-oriented summaries, and operational records in one product. It is especially relevant for farms tracking fields, equipment, livestock, hay, or grain alongside income and expenses. It is less suitable for operations that depend on bank feeds or payroll integration.

Pros and cons

Pros

• Schedule F tagging and exports for Schedule F, 4562, 4835, and 943 help organize tax-oriented records.
• Field, equipment, livestock, hay, and grain tracking bring operational records together with accounts.
• Offline mobile entry and CSV or PDF exports support field use and portable recordkeeping.
• A free Starter plan gives solo operators a no-cost entry point.

Cons

• No bank feeds means transaction syncing is not part of the workflow.
• No payroll means farms needing payroll alongside accounts must use another solution.
• Cash-basis accounting by default may not fit every farm's accounting approach.

Alternatives

Choose Figured if you need a web-based paid option with a free trial and its Multi-Entity plan's consolidation of multiple files, group-wide reporting, and bank and governance packs; it has no free plan.

Phoenix Financials may suit readers seeking a paid product with a free trial across desktop and mobile platforms; its Financials Desktop Lite plan is 57.00 AUD per month, with prices GST inclusive.

Traction Ag is worth considering if you want bank and credit card sync with cash-based accounting reports and Schedule F and 1099s; its Basic plan is 95.00 USD per month, and it has no free plan.

Farm Focus is a paid, web-based alternative with a free trial; its Limited (monthly) plan is 35.00 NZD per month and allows 150 coded lines per year, but can only be purchased with a Standard subscription.

FarmRaise Tracks offers a paid mobile and web option with a free trial. Its FarmRaise Premium Yearly plan is 36.00 USD per year, billed yearly at $432, and includes income and expense tracking, bank and card transaction imports, invoices, and Schedule F.

Harvest Profit may fit farms prioritizing field-by-field profit analysis, grain inventory management, and marketing plans; its Standard plan costs 1600.00 USD per year and has a 30-day money-back guarantee.

Consider AgriERP if you need an operations product with API, self-hosted, or Windows platform support; its AgriERP Lite pricing depends on platform, operation size, and modules.

CenterPoint Fund Accounting is another paid option for readers who need unlimited funds or grants; pricing is provided by sales.

Verdict

Farm-Ledger is a strong fit for farms that want field-to-ledger records, Schedule F-oriented exports, and mobile entry that works offline, with a free starting point for solo operators. Choose it when those strengths outweigh the need for bank feeds or payroll; look elsewhere if either integration is essential to your day-to-day accounting.