GOV.UK Right to Work Checking Service is a web service employers use to check whether a job applicant is allowed to work in the UK. An online check needs the applicant’s date of birth and right to work share code. The result shows the types of work the applicant may do and, if permission is time-limited, how long it lasts. The GOV.UK page links to the service and provides employer guidance on initial checks, follow-up checks, and documents accepted for manual checks. British and Irish citizens cannot get share codes, so employers need to check physical documents or use an identity service provider offering Identity Document Validation Technology. Employers must repeat checks when time-limited permission is due to expire. For manual checks, they must record the date, retain document copies during employment and for two years afterward, and follow data protection law. In specified cases where an applicant cannot show documents or online status, employers must ask the Home Office to check status and keep its Positive Verification Notice. The service is free; the page also lists an employer helpline.
Who it is for
This service is for employers checking applicants’ permission to work in the UK. Its accompanying guidance also suits employers who need to understand manual checks, follow-up checks, and record keeping.
What is good
- Free web service for online checks.
- Results show permitted work and time limits.
- Guidance covers manual and follow-up checks.
- Lists an employer helpline and its hours.
What to know first
- Online checks require a date of birth and share code.
- British and Irish citizens cannot obtain share codes.
- Time-limited permission requires a follow-up check.
Verdict
The service provides employers with an online route for checking applicants who have a share code, alongside guidance for other checks. Employers should note the separate process for British and Irish citizens and the record-keeping requirements for manual checks.
GOV.UK Right to Work Checking Service plans and pricing
All plansCompared on right to work verification software
- Free plan
- Yes
- Verification method
- share code
- Document capture
- No
