Helfertool

6.0easy start · #21 of 29
in Event Volunteer Management Software

Free to practise onnot on record
Free trialnot on record
Well documentedyes
Runs where you worknot on record

Runs on Linux, self-hosted, Web.

Helfertool is ranked #21 of 29 in event volunteer management software on The Geeks Club. It runs on Linux, Self-hosted, Web.

Compared on event volunteer management software

Shift scheduling: Yes
Volunteer self-signup: Yes
Check-in and attendance: Yes

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The record

Purpose: Helfertool manages volunteers or staff for events, allowing them to register online for jobs while administrators manage registrants.
Jobs and shifts: Events can have any number of jobs and shifts, with start and end times and a maximum number of helpers per shift.
Access controls: Jobs can be public or internal, and each job can have administrators limited to managing that job’s helpers.
Exports and email: Event data can be exported as Excel or PDF, and administrators can email helpers or coordinators with a history of sent messages saved.
Badges: Badges can be created from a LaTeX template for access control or privileges, with barcode scanning to avoid exporting the same badge multiple times.
Inventory: Organizers can track items loaned to helpers during shifts using barcodes on badges and items.
Registration details: Registration can optionally collect T-shirt sizes and ask about food-handling certificates, including whether one needs renewal.
Deployment: Helfertool can be deployed on an own server using Docker and helfertoolctl, as a Docker container on other systems, or manually as a Django application.
Dependencies: A self-hosted deployment requires Docker Engine, a database, RabbitMQ, a reverse proxy, and a mail server; PostgreSQL and nginx are recommended.
Authentication: The software supports local accounts, LDAP, and OpenID Connect authentication.
Registration links: Admins can create links for registration to events, jobs, or shifts that are not public, and registration through these links remains possible.
Language and timezone: The documented languages are English and German, and the timezone is configured for the whole installation rather than per event.
Support and source: The maker’s homepage links to documentation, an issue tracker, and source code.

Where it ranks on The Geeks Club

Best Event Volunteer Management Software in 2026#21 of 29

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Sources

helfertool.org· checked 4 Oct 2026
helfertool.org/features/· checked 4 Oct 2026
docs.helfertool.org/admin/index.html· checked 4 Oct 2026
docs.helfertool.org/admin/configuration.html· checked 4 Oct 2026
docs.helfertool.org/user/links.html· checked 4 Oct 2026