PragmaPlanner

5.8easy start · #18 of 34
in Event Scheduling Software

Free to practise onnot on record
Free trialnot on record
Well documentednot on record
Runs where you worknot on record

Runs on Web.

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PragmaPlanner is ranked #18 of 34 in event scheduling software on The Geeks Club. It runs on Web. There is a free plan.

PragmaPlanner plans and pricing

All plans

Free Free Up to 30 participants · Up to 50 projects · Core scheduling features pragmaplanner.com · 5 Oct 2026

Pro $49 + taxes ~200 participants, often more · Up to 1000 projects · Higher limits · Priority support pragmaplanner.com · 5 Oct 2026

White-label Not published Custom Custom branding and domain · Custom limits and workflows · Dedicated hosted instance pragmaplanner.com · 5 Oct 2026

Compared on event scheduling software

Free plan: Yes
Session tracks: Yes
Room scheduling: Yes
Speaker management: Yes
Hybrid event support: Yes

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The record

Purpose: PragmaPlanner is event organisation software focused on multi-track scheduling for conferences, interview days, and summits.
Auto-scheduling: Its solver searches scheduling combinations to maximize attendee satisfaction while accounting for constraints.
Scheduling rules: Organizers can set speaker assignments, participant preferences, room capacities, blocked times, and room or time locks.
Issue detection: The product flags speaker overlaps, capacity issues, and invalid placements.
Attendee management: Users can import attendees, add descriptions and email addresses, record availability and preferences, and track assignments.
Imports and exports: It supports CSV and ICS data exchange and customizable PDF agenda exports.
Calendar compatibility: The site says ICS import and export works with Google Calendar, Apple Calendar, Outlook, and most other digital calendar systems.
Virtual and hybrid events: Roomless sessions can run concurrently without room collisions, and hybrid schedules can combine physical and Roomless sessions.
Security: Projects are encrypted on the user's device before syncing or sharing; the site specifies AES-256-GCM, ECIES-based key exchange, and HKDF-SHA-256.
Privacy and compliance: The maker states that PragmaPlanner is GDPR compliant and that its servers do not see schedules or participant data.
Password recovery: Because projects are end-to-end encrypted, the maker says it cannot reset passwords; users need the recovery key shown during signup.
Support and refunds: The site lists email support and says unconditional refunds are available within 14 days of purchase.
Limits and scope: The maker says the product does not replace registration, ticketing, check-in, badge printing, marketing email, or on-site operations tools.
Hosting and origin: The maker says PragmaPlanner is built in Portugal and hosted on Cloudflare and Hetzner.
Price from: Free

Where it ranks on The Geeks Club

Best Event Scheduling Software in 2026#18 of 34

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Sources

pragmaplanner.com/faq/· checked 5 Oct 2026
pragmaplanner.com· checked 5 Oct 2026