Qvalia Workflow

6.3easy start · #15 of 37
in Invoice Approval Software

Free to practise onnot on record
Free trialnot on record
Well documentedyes
Runs where you workyes

Runs on Android, api, iOS, Web.

Qvalia Workflow is ranked #15 of 37 in invoice approval software on The Geeks Club. It runs on Android, API, iOS, Web. There is no free plan.

Qvalia Workflow plans and pricing

All plans

Qvalia Workflow Not published Bolt-on service on Qvalia transactions · pricing based on transaction volume · no per-user licence fees · contact for pricing qvalia.com · 4 Oct 2026

Compared on invoice approval software

Free plan: No
Delegated approvals: Yes
Approval audit trail: Yes
Mobile approval: Yes
Invoice comments: Yes

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The record

Purpose: Qvalia Workflow consolidates supplier invoices into an ERP-connected approval flow.
Invoice formats: It processes Peppol, PDF, and EDI invoices through the same approval hierarchy.
Approvals: Approvers can approve, sign, reassign, hold, cancel, and comment on invoices.
Hierarchy: Approval hierarchies are customizable, multi-level, role-based, and support spend limits.
Audit trail: Invoice timelines record comments, actions, and document history for finance team visibility.
Mobile: The Qvalia mobile app for iPhone and Android supports push notifications, document access, comments, and workflow actions.
ERP connection: Approved invoices are delivered to the ERP via API, and Workflow is activated as a bolt-on service on Qvalia transactions.
Limits and pricing: Workflow allows unlimited approvers and has no per-user licence fees; pricing is based on transaction volume.
Automation: Optional Autoposting categorizes invoice line items using UNSPSC and maps them to the account plan before approval.
Integrations: Qvalia lists connector apps for Fennoa, Fortnox, Netvisor, Kleer, Procountor, Xero, Bjorn Lunden, and Microsoft Dynamics 365 Business Central.
Security: Qvalia’s information security management system is certified against ISO 27001:2022.
Data location: Qvalia says transactional data is stored in the EU and safeguarded against access by non-EU governments.
Support: Qvalia aims to respond to support enquiries within one business day.
Audience: Qvalia describes Workflow as an invoice-approval tool for finance teams and positions its platform for organizations managing business messages and transaction flows.

Where it ranks on The Geeks Club

Best Invoice Approval Software in 2026#15 of 37

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Sources

qvalia.com/features/workflow/· checked 4 Oct 2026
qvalia.com/features/integrations/· checked 4 Oct 2026
qvalia.com/security-performance-and-trust/· checked 4 Oct 2026
qvalia.com/contact-support/· checked 4 Oct 2026