Best Expense Reimbursement Software in 2026
Updated
In short: Expensify is ranked #1 of 35 as of 4 October 2026, ahead of Zoho Expense and Ramp AP. The best-ranked option with a free plan is Zoho Expense. The lowest first paid tier on this page is Expensify at $5/mo.
Expense reimbursement software supports the path from employee claims through review to payout. Compared on approval levels, receipt capture, mileage reimbursement, per diem support, and payout methods, these options can be weighed against your policies and repayment process. Mobile platforms may matter when employees submit expenses away from a desk. Free-plan availability and paid-from pricing help frame the cost comparison. Consider what documentation your claims require, how many review steps are appropriate, and whether mileage or per diem claims are part of your process. Expensify, Zoho Expense, and Ramp AP are among the named options, alongside Brex and BILL Accounts Payable. The listed criteria can help you focus on the expense types and approval path your organization needs.
35 expense reimbursement software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Expense Reimbursement Software, ranked on how quickly a newcomer can get going. 10 of the 25 on this page can be tried for free.
- 1 ExpensifyPaid from $5/mo
- Free to practise on: yes
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 2 Zoho ExpensePaid from $43/mo
- Free to practise on: yes
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 3 Ramp APPaid from $15/mo
- Free to practise on: yes
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 4 BrexPaid from $12/mo
- Free to practise on: yes
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 5 BILL Accounts PayablePaid from $49/mo
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 6 MossFree plan
- Free to practise on: yes
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 7 Odoo ExpensesFree plan
- Free to practise on: yes
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 8 Emburse SpendPaid from $8/mo
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 9 Minute7Paid from $8/mo
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 10 PleoPaid from £8/mo
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 11 Cegid Retail
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 12 Navan ExpensePaid from $15/mo
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 13 DATABASICSPaid from $400/mo
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 14 Oracle Fusion Cloud ERP
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: not on record
- 15 SAP Concur Invoice
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 16 ExpenseOnDemandPaid from $6.87/mo
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 17 Payhawk Accounts PayablePaid from $349/mo
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 18 Workday Expenses
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: yes
- 19 Capture Expense
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: yes
- 20 Chrome River Expense (now Emburse Expense Enterprise)
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: yes
- 21 Coupa Accounts Payable
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: yes
- 22 ExpenseIn
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: yes
- 23 Expenzing Travel Expense
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: yes
- 24 Continia Expense Management
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: yes
- 25 Expensya
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: yes
Compare all 25 in a table
| # | Platform | Score | Free plan | From | Free plan | Paid from | Approval levels | Receipt capture |
|---|---|---|---|---|---|---|---|---|
| 1 | Expensify | 7.9 | Free plan | $5/mo | Yes | — | custom | Yes |
| 2 | Zoho Expense | 7.7 | Free plan | $43/mo | Yes | 3 /user/mo | custom | Yes |
| 3 | Ramp AP | 7.3 | Free plan | $15/mo | Yes | 15 /user/mo | — | — |
| 4 | Brex | 7.1 | Free plan | $12/mo | Yes | 12 /user/mo | — | — |
| 5 | BILL Accounts Payable | 7.0 | No | $49/mo | Yes | — | — | — |
| 6 | Moss | 7.0 | Free plan | Free | Yes | — | — | — |
| 7 | Odoo Expenses | 6.9 | Free plan | Free | Yes | — | single | Yes |
| 8 | Emburse Spend | 6.8 | No | $8/mo | No | — | custom | Yes |
| 9 | Minute7 | 6.7 | No | $8/mo | No | 8 /user/mo | — | Yes |
| 10 | Pleo | 6.7 | No | £8/mo | No | 14 /user/mo | — | — |
| 11 | Cegid Retail | 6.5 | No | — | No | — | custom | Yes |
| 12 | Navan Expense | 6.5 | No | $15/mo | Yes | 15 /user/mo | — | Yes |
| 13 | DATABASICS | 6.3 | No | $400/mo | No | — | custom | Yes |
| 14 | Oracle Fusion Cloud ERP | 6.2 | No | — | — | — | custom | Yes |
| 15 | SAP Concur Invoice | 6.2 | No | — | No | — | custom | Yes |
| 16 | ExpenseOnDemand | 6.1 | No | $6.87/mo | No | 6.37 /user/mo | — | — |
| 17 | Payhawk Accounts Payable | 6.0 | No | $349/mo | No | — | — | — |
| 18 | Workday Expenses | 6.0 | No | — | — | — | custom | Yes |
| 19 | Capture Expense | 5.9 | No | — | No | — | custom | Yes |
| 20 | Chrome River Expense (now Emburse Expense Enterprise) | 5.9 | No | — | — | — | custom | Yes |
| 21 | Coupa Accounts Payable | 5.9 | No | — | — | — | — | Yes |
| 22 | ExpenseIn | 5.9 | No | — | No | — | multi | Yes |
| 23 | Expenzing Travel Expense | 5.9 | No | — | — | — | custom | Yes |
| 24 | Continia Expense Management | 5.8 | No | — | No | — | custom | Yes |
| 25 | Expensya | 5.8 | No | — | No | — | custom | Yes |
Is your platform on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which expense reimbursement software is ranked first on The Geeks Club?
Expensify is ranked #1 of 35 with a score of 7.9. Zoho Expense is second and Ramp AP third.
How many of these have a free plan?
6 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Expensify has the lowest first paid tier we found: $5/mo.
How is this list ranked?
Ranked on how quickly a newcomer can get going: documentation depth, a free tier or trial, and the platforms it runs on. Paid placements never change a rank.