Avaza

Overview

Avaza is a professional-services platform for teams that need project delivery and client billing in the same workflow. It is strongest for firms coordinating people, time, expenses, and invoices across multiple active engagements; teams seeking a narrowly focused task manager may find its breadth unnecessary.

Its reach across project work and administration makes it relevant to Professional Services Automation Software, Time and Expense Software, Time Billing Software, and Project Management Software. Avaza says it serves more than 70,000 customers in 150 countries.

Key features

• Project management: Kanban, Gantt, and List task views, with filtering, grouping, project budgets, and email-to-task conversion. The choice of views accommodates different planning styles, while budgeting links task work to project costs.
• Resource scheduling: Availability views, drag-and-drop assignments, leave and public-holiday planning, and utilization forecasts help managers allocate capacity and spot scheduling pressure.
• Time, expenses, and billing: Time tracking connects with receipt capture and digitization, expense approvals, and recurring expenses. Estimates can become invoices, which support custom branding and formats, recurring or retainer billing, and payment by card, digital wallet, or bank direct debit.
• Reporting and automation: More than 50 real-time reports can be customized, saved, and scheduled for delivery. Automation rules can reduce repetitive workflow steps.
• Integrations: Avaza says it connects with more than 500 popular apps. Named options include Xero, QuickBooks, Stripe, Google Workspace, Dropbox, GitHub, Trello, Basecamp, Salesforce, and Slack.

Avaza uses TLS 1.2+ for data in transit and encrypts multiple copies at rest. It also describes firewalls, DDoS prevention, patching, infrastructure monitoring, backups across multiple sites, and TOTP-based multi-factor authentication. Its payments meet PCI SAQ-A standards; card data does not pass through or reside on Avaza servers. Free 24/7 online support comes from an in-house team, with chat, phone conversations, and demo walkthroughs.

Pricing

Avaza has a free plan and three monthly paid tiers. The main trade-off is not project collaboration access, which is unlimited across all four plans, but the number of users who can handle time and expenses, finance, and resource scheduling, alongside project, billing, and storage caps.

All plans include email and chat support; the free tier includes email and chat support, while paid tiers specify priority email and chat support. The published monthly prices make the paid tiers easier to scale by listed user and volume limits, but a team with many schedulers or chat users may encounter the unchanged one-user and five-member caps even on Business.

Platforms

Avaza is available on Android, iOS, macOS, web, and Windows, as well as through an API and extension. It supports desktop, tablet, and mobile use; chat has native apps for iOS, Android, Windows, and Mac. Time tracking and guest access are supported.

Who it's for

Avaza is a sensible fit for professional-services teams that want project planning, capacity scheduling, time and expense administration, and customer invoicing connected. Its unlimited project collaborators help bring clients or occasional contributors into project work, but the small fixed seat allocations on the lower plans can make operational access—not collaboration—the deciding upgrade point.

It is less compelling for teams that only need task coordination, or for organizations whose scheduling and chat participation must grow beyond the paid plans' listed caps.

Pros and cons

• Pro: Project work can flow into time, expenses, estimates, and invoices, reducing the need to separate delivery and billing workflows.
• Pro: Scheduling combines availability, leave planning, assignments, and utilization forecasting, useful for firms balancing billable staff across engagements.
• Pro: More than 50 customizable reports and scheduled delivery support recurring oversight without relying on a single standard dashboard.
• Con: The free plan limits active projects to five, storage to 100 MB, and monthly invoices and bills to five, so it is better for a small trial or light operation than sustained growth.
• Con: Even Business lists only one resource scheduling user and five chat team members, which can constrain firms that need broader operational access.
• Con: Startup and Basic cap invoices and bills monthly and retain limited finance and time-and-expense seats, so growth in billing volume or staff access pushes an upgrade.

Alternatives

• Teamwork.com is worth considering when a free project-management starting point is the priority: its free plan is 0.00 USD per free, billed yearly, and allows five projects, five users, and 100 automations.
• Projectworks is an option for teams specifically seeking time and expense tracking, resourcing, and invoicing, with its Build plan at 17.00 USD per month billed annually and a 10-user minimum.
• Accelo is another professional-services platform to compare.
• BQE CORE is another paid platform to compare.
• SuperOps is another paid platform to compare.
• Rocketlane is another paid platform to compare.
• Datto Endpoint Backup for Windows is another paid platform to compare.
• Deltek Maconomy is another paid professional-services platform to compare.

Verdict

Choose Avaza if your professional-services team wants project execution, staff scheduling, time and expenses, and client billing tied together, with reporting and integrations alongside them. Look elsewhere if your team needs more than one scheduling user or five chat members, or if you want a simpler project tool without Avaza's broader operational scope.