Whale

7.3easy start · #3 of 44
in Employee Onboarding Software

Free to practise onyes
Free trialnot on record
Well documentedyes
Runs where you workyes

Runs on Android, api, Browser, iOS, Web. Paid plans from $249/mo.

Whale is ranked #3 of 44 in employee onboarding software on The Geeks Club. It runs on Android, API, Browser extension, iOS, Web. There is a free plan. Paid plans start at $249/mo.

Whale plans and pricing

All plans

Free Free 10 members · 1 creator · 20 Playbook items · 20 AI credits usewhale.io · 3 Oct 2026

Scale $249/mo Billed Yearly (Save 37%) 3 creators included · additional creators $29/month · unlimited documentation · Whale MCP access usewhale.io · 3 Oct 2026

Advance $499/mo Billed Yearly (Save 37%) 5 creators included · additional creators $39/month · video editor · AI voiceovers · SSO · granular permissions · e-signatures usewhale.io · 3 Oct 2026

Enterprise Not published Yearly billing only Unlimited members · approval flows · SCIM · HRIS integrations · API access · white-glove professional services usewhale.io · 3 Oct 2026

Compared on employee onboarding software

Free plan: Yes
Workflow automation: Yes
Training content: Yes
Progress reporting: Yes
HRIS integrations: Yes
Mobile access: Yes

Best Whale alternatives

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The record

Product: Whale is an AI-powered SOP and training platform for documenting procedures, organizing company knowledge, and training employees.
Process capture: Its Step Recorder captures clicks, video, annotated screenshots, and written step-by-step guides.
AI documentation: Alice can draft SOPs from prompts, imported Word files, PDFs, PowerPoints, or uploaded videos.
Training: Training Flows sequence playbooks, videos, and quizzes, with role or group assignment and completion tracking.
Knowledge access: Whale supports browser extension and mobile access, QR code sharing, and AI chat for finding answers from documented knowledge.
Integrations: The integrations page lists tools including Google Drive, OneDrive, HubSpot, Salesforce, Slack, Gmail, Zapier, and BambooHR.
MCP: Whale MCP works with Claude, OpenAI, Gemini, and other MCP-compatible tools, and the page says it is available on every plan at no extra cost.
Security: Whale states that it is SOC 2 compliant, GDPR compliant, and HIPAA ready, with customer data encrypted at rest and in transit.
Support: Whale says its customer success team offers quick answers, coaching sessions, and help migrating existing documentation.
Plan limits: The free plan includes 10 members, 1 creator, and 20 Playbook items; Scale includes 3 creators and Advance includes 5 creators.
Who it serves: Whale says it serves most industries, including financial services, manufacturing, retail, construction, and IT services.
Headquarters: Ghent, Belgium
Price from: $249/mo

Where it ranks on The Geeks Club

Best Employee Onboarding Software in 2026#3 of 44
Best SOP Software in 2026#5 of 30
Best Internal Knowledge Base Software in 2026#10 of 25
Best Standard Operating Procedure Software in 2026#3 of 22

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Sources

usewhale.io· checked 3 Oct 2026
usewhale.io/product/all-features/· checked 3 Oct 2026
usewhale.io/integrations/· checked 3 Oct 2026
usewhale.io/security/· checked 3 Oct 2026
usewhale.io/pricing/· checked 3 Oct 2026