Event Passport PRO

Overview

The platform brings ticket sales, agendas, check-in, networking and analytics together with sponsor showcases, package management, pipeline tracking, deliverable tracking and reporting. That combination suits conferences, trade shows, multi-event programs, webinars and corporate events, including hybrid formats. For teams juggling attendee operations and sponsor commitments, keeping those workflows together is a meaningful advantage; organizers who need only registration or ticket sales may be paying for more than they need.

Key features

Ticketing, registration and agendas

Organizers can set ticket types with custom prices and availability, and Stripe Checkout handles payments. Registration forms allow text, dropdown and multi-select fields, with data exportable to CSV. Multi-track, multi-day agendas can be embedded on an event website using an iframe. These tools cover several routine setup tasks in one place, though the free plan’s per-ticket charge matters for paid events.

Check-in and attendee engagement

Unique QR codes support check-in for events and individual sessions, while GPS verification can be used when location matters. Attendees can collect digital passport stamps, appear on a live leaderboard and compete for stamp-based or rank-based prizes. These mechanics add structured participation, but location verification involves a privacy choice: the policy says location data may be collected with permission for events that require it.

AI matching uses attendees’ interests, goals and sessions attended to suggest connections. Attendees can connect and exchange contact details in the app, with profile visibility opt-in. That makes the networking tools more relevant for events where introductions are part of the value, while allowing attendees to choose whether their profiles are visible.

Integrations and data

CSV exports, webhooks and a read-only API provide routes to use event data elsewhere. Webhooks can send data to systems that receive HTTPS. API access is included with PRO, but organizers must contact the company to enable it on their account, so it is not an instant self-serve integration. The privacy policy describes technical and organizational safeguards while acknowledging that no internet transmission or electronic storage method is completely secure. Support is available through a contact form or [email protected].

Pricing

The free plan is a practical fit for a small, single experience with no more than 50 attendees, especially if ticket sales are limited; its $1.99 fee per paid ticket can add up as sales grow. PRO removes the experience and attendee caps and reduces the paid-ticket fee, but its $100 monthly charge per 200-attendee block makes event size central to the budget. Volume discounts may help at scale. There is no free trial.

Platforms

Event Passport PRO supports Android, iOS and web, and offers an API.

Who it's for

Choose it if your event team needs ticketing and check-in alongside networking, attendee engagement and sponsor management. It is a stronger fit for conferences, trade shows and hybrid programs with sponsor deliverables to track than for a small event that needs only a simple registration flow. Newsletter and webinar organizers can use it too, but the PRO block pricing may be difficult to justify at modest attendance.

Pros and cons

Pros

• Broad event and sponsor workflows: ticketing, agendas, check-in, networking and sponsor deliverable tracking sit in one platform.
• Flexible attendee engagement: QR check-in, AI matching and passport-based rewards support both event logistics and participation.
• Multiple data routes: CSV exports, webhooks and a PRO read-only API can connect event data to other systems.

Cons

• Free plan has tight limits: one active experience and 50 attendees constrain even modest growth, and paid tickets incur a $1.99 fee.
• PRO has a meaningful fixed cost: $100/month per 200-attendee block can outweigh the lower $0.99 ticket fee for smaller events.
• API activation requires contact: teams cannot enable the PRO API on their own account without reaching the company.

Alternatives

• Novex Speaker Management is worth considering when a free event plan with a higher attendee allowance is the priority: its Beam plan is free forever and supports one event with up to 150 attendees, plus email confirmations, QR e-badges and on-site QR check-in.
• wehave may suit organizers who prefer a web-only option with the first 300 guests per season free; its paid plan has a €750/month minimum and is billed annually.
• Sponsy is a paid alternative with unlimited users, all features and all integrations in its Monthly plan, priced at 4375.00 DKK per month billed monthly.
• Clarity uses custom pricing based on business scale and offers a personalized quote and demo.
• SponsorCX offers organization-tailored packages based on user count and integration requirements.
• run.events is a paid alternative with an Essentials — Conference plan starting at 4300.00 EUR per year for up to 500 attendees, with unlimited seats and three products: Audience Management, Mobile App, and Check-In & Badging.
• KORE offers modular building blocks and a tailored demo.
• PlayMaker uses custom pricing tailored to organization size and needs.

For a wider comparison, browse Event Sponsorship Management Software.

Verdict

Event Passport PRO is a strong candidate for event teams that want attendee operations and sponsor management in the same platform, with networking and gamification beyond the basics. Its main drawback is the cost structure: the free tier is narrow, and PRO’s monthly blocks can be hard to justify for small events. Choose it when the breadth of workflows matters enough to support that spend; look elsewhere if low-cost, small-scale ticketing is the priority.