Best Email Backup Software in 2026
Updated
In short: VM Backup is ranked #1 of 31 as of 5 October 2026, ahead of MSP360 Backup and DRS Softech Microsoft 365 Backup Tool. The best-ranked option with a free plan is MSP360 Backup. The lowest first paid tier on this page is SysCloud Backup at $1.50/mo.
Email backup software is intended to preserve mail data and provide ways to restore it when needed. Compared on supported providers, backup frequency, and retention period, the entries help clarify coverage and how backups are maintained. Recovery controls also differ: alternate, granular, and point-in-time restore are worth comparing, along with mailbox limits. VM Backup, MSP360 Backup, and DRS Softech Microsoft 365 Backup Tool are among the options shown. Consider the mail providers and recovery approaches you need, then weigh retention, frequency, free-plan availability, and paid-from pricing.
31 email backup software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Email Backup Software, ranked on how quickly a newcomer can get going. 13 of the 25 on this page can be tried for free.
- 1 VM BackupFree plan
- Free to practise on: yes
- Free trial: yes
- Well documented: yes
- Runs where you work: not on record
- 2 MSP360 BackupPaid from $1.67/mo
- Free to practise on: yes
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 3 DRS Softech Microsoft 365 Backup ToolPaid from $1333.25/mo
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 4 GMvaultFree plan
- Free to practise on: yes
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 5 Veeam Agent for MacFree plan
- Free to practise on: yes
- Free trial: not on record
- Well documented: yes
- Runs where you work: not on record
- 6 Mail Backup XPaid from $1.67/mo
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: not on record
- 7 Spanning Backup
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 8 Druva Endpoint Data Protection
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 9 Synology Active Backup for SaaSFree plan
- Free to practise on: yes
- Free trial: not on record
- Well documented: yes
- Runs where you work: not on record
- 10 SysCloud BackupPaid from $1.50/mo
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: not on record
- 11 MailVault
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: yes
- 12 AvePoint Cloud Backup
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 13 CloudAlly SaaS Backup
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: not on record
- 14 Datto Endpoint Backup for Windows
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 15 SpinOnePaid from $3/mo
- Free to practise on: not on record
- Free trial: yes
- Well documented: yes
- Runs where you work: not on record
- 16 Cohesity SiteContinuity
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 17 Rubrik Security Cloud
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 18 Mailbakup
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: not on record
- 19 MXSavePaid from $49/mo
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 20 Cove Data Protection
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: yes
- 21 Keepit
- Free to practise on: not on record
- Free trial: not on record
- Well documented: yes
- Runs where you work: not on record
- 22 Veeam Backup for Microsoft 365Paid from $2/mo
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: not on record
- 23 Advik Email Backup Wizard
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: not on record
- 24 Commvault Cloud SaaS Backup
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: not on record
- 25 Aryson Email Backup Wizard
- Free to practise on: not on record
- Free trial: not on record
- Well documented: not on record
- Runs where you work: yes
Compare all 25 in a table
| # | Platform | Score | Free plan | From | Free plan | Paid from | Retention period | Backup frequency |
|---|---|---|---|---|---|---|---|---|
| 1 | VM Backup | 7.8 | Free plan | Free | No | — | — | — |
| 2 | MSP360 Backup | 7.2 | Free plan | $1.67/mo | No | — | — | — |
| 3 | DRS Softech Microsoft 365 Backup Tool | 7.1 | No | $1333.25/mo | No | — | — | — |
| 4 | GMvault | 7.1 | Free plan | Free | Yes | — | — | — |
| 5 | Veeam Agent for Mac | 7.1 | Free plan | Free | Yes | 2 /user/mo | — | — |
| 6 | Mail Backup X | 6.9 | No | $1.67/mo | No | — | — | continuous |
| 7 | Spanning Backup | 6.9 | No | — | — | — | — | daily |
| 8 | Druva Endpoint Data Protection | 6.8 | No | — | No | — | — | — |
| 9 | Synology Active Backup for SaaS | 6.8 | Free plan | Free | Yes | — | — | continuous |
| 10 | SysCloud Backup | 6.8 | No | $1.50/mo | No | — | — | daily |
| 11 | MailVault | 6.7 | No | — | No | — | — | — |
| 12 | AvePoint Cloud Backup | 6.5 | No | — | — | — | — | — |
| 13 | CloudAlly SaaS Backup | 6.5 | No | — | No | — | — | — |
| 14 | Datto Endpoint Backup for Windows | 6.5 | No | — | No | — | — | — |
| 15 | SpinOne | 6.5 | No | $3/mo | No | 3 /user/mo | — | daily |
| 16 | Cohesity SiteContinuity | 6.4 | No | — | No | — | — | — |
| 17 | Rubrik Security Cloud | 6.3 | No | — | — | — | — | — |
| 18 | Mailbakup | 6.2 | No | — | — | — | — | — |
| 19 | MXSave | 6.2 | No | $49/mo | No | — | 30 days | continuous |
| 20 | Cove Data Protection | 6.0 | No | — | No | — | — | — |
| 21 | Keepit | 6.0 | No | — | No | — | — | — |
| 22 | Veeam Backup for Microsoft 365 | 5.8 | No | $2/mo | Yes | 2 /user/mo | — | — |
| 23 | Advik Email Backup Wizard | 5.6 | No | — | No | — | — | — |
| 24 | Commvault Cloud SaaS Backup | 5.6 | No | — | No | — | — | — |
| 25 | Aryson Email Backup Wizard | 5.5 | No | — | No | — | — | — |
Is your platform on this list?
Numbered spots on this list can be sponsored, and a sponsored row is labelled as paid.
Questions about this list
Which email backup software is ranked first on The Geeks Club?
VM Backup is ranked #1 of 31 with a score of 7.8. MSP360 Backup is second and DRS Softech Microsoft 365 Backup Tool third.
How many of these have a free plan?
5 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, SysCloud Backup has the lowest first paid tier we found: $1.50/mo.
How is this list ranked?
Ranked on how quickly a newcomer can get going: documentation depth, a free tier or trial, and the platforms it runs on.